AI receptionist for event planners and venues · live 24/7
AI phone system for event planners and venues
Capture wedding leads, corporate events, venue tours, catering/rental questions, vendor coordination, and day-of urgent calls without relying on one coordinator’s cell.
Free to test — no signup or card · 5-minute setup · keep your number
↑ A REAL EVENTS INTAKE FLOW
TRAINED FOR EVENT PLANNERS AND VENUES
What the AI handles
on every call.
Event buyers call with dates, guest counts, and deadlines. If nobody answers, they tour or book the next venue.
Wedding or private event inquiry
Collect date, guest count, venue needs, budget range if offered, services, and decision timeline.
Corporate event
Ask event type, date, attendance, AV/catering needs, agenda, and planner contact.
Tour request
Capture preferred times, event date, guest count, and decision maker.
Vendor coordination
Collect vendor type, arrival window, load-in needs, contact, and event name.
Day-of urgent call
Escalate access, setup, guest, weather, schedule, or safety issue.
Outbound follow-up
Call tour no-shows, old inquiries, or proposal recipients with a short follow-up script.
Plays nice with: Tripleseat · HoneyBook · Planning Pod · Event Temple · Caterease · Google Calendar · Zapier
THE TWO-MINUTE EXPLAINER
How it works for event planners and venues.
Prefer the real thing? Hear it live: (888) 729-0139 — or have it call you.
SOUND FAMILIAR?
The calls you’re
losing right now.
Tour speed
A couple calls three venues in one afternoon. The AI answers, qualifies guest count and date, and books the tour request.
Coordinator overload
During event setup, calls about vendors, guests, and parking keep coming. The AI routes urgent items with context.
Proposal follow-up
Old inquiries and tour no-shows can be called back before the date books elsewhere.
THE MATH
One booked event can cover the phone system.
Venues and planners sell date-based inventory. Fast response protects high-value dates.
From $29/mo with a 7-day free trial. See pricing →
BUILT FOR EVENTS COMPLIANCE
NO SIGNUP · NO CARD · ~10 SECONDS
Hear it handle a
events call.
Enter your number and the AI calls you, answering as a demo event planners and venues business. Grill it. Interrupt it. Ask it something weird. That’s the point.
Prefer to dial? (888) 729-0139 — it’s answering right now.
EVENT PLANNERS AND VENUES QUESTIONS
Fair questions, straight answers.
Event intake
Date, type, guest count, budget range if volunteered, ceremony/reception/corporate needs, catering/AV, and planner contact.
Venue rules
Capacity, tour windows, parking, vendor access, alcohol/catering rules, deposit language, and what staff must confirm.
Day-of escalation
Access, safety, weather, timeline, VIP guest, vendor no-show, and setup issue routing.
Follow-up scripts
Tour no-show, proposal sent, old inquiry, and date-availability follow-up.
Never-say rules
Do not guarantee date availability, quote custom event pricing, change contracts, or promise vendor approval.
Still on the fence? Call (888) 729-0139 and ask the AI itself.
RELATED READING
Go deeper on the phone problem.
Missed Call Statistics: What Unanswered Calls Really Cost Small Businesses
How many business calls go unanswered, how few callers leave voicemail, and how to calculate what missed calls cost your business per month.
PRICING & BUYING · 6 MINHow Much Does an AI Receptionist Cost in 2026?
AI receptionist pricing explained: flat monthly plans vs per-call and per-minute billing, what the major services charge, and the hidden costs to watch for.
PLAYBOOKS · 6 MINHow to Never Miss a Business Call Again (Without Hiring Anyone)
A practical playbook for answering every business call: call forwarding setups, ring strategies, after-hours coverage, and when to add an AI receptionist.
YOUR NEXT CALL COULD BE THE ONE
Stop paying for missed calls.
Hear it answer a event planners and venues call in the next sixty seconds.
7-day free trial · cancel anytime · keep your number · live in 5 minutes